Spring Meeting 2012 Expense Claim Forms

General

Spring Meeting 2012 Expense Claim Forms

When sending in your Expense Claim Form, please be sure to read the Travel Policy carefully to help ensure your claims are processed as quickly and efficiently as possible. Incomplete or inadequate claims will be returned.

Travel Reimbursement Policy

Expense Claim Form

Some quick tips to remember when completing and sending in your form as incomplete or inadequate claims will be returned:

Meals are reimbursed to a daily maximum of $71.30 ONLY and only if all meals are eligible for reimbursement (Breakfast $15.60, Lunch $14.85 and Dinner $40.85). Receipts MUST be included. You should NOT claim for any meals that were provided at the meeting or in the transportation cost.
ALCOHOL will NOT be reimbursed, so please DO NOT INCLUDE in your claim.
If your meal receipt includes more than just yourself, claim YOUR portion only (including tax and tip).
Expense claim forms should NOT be completed by hand. It should be completed on-line, then printed and sent in with original receipts. Please DO NOT put multiple expenses on one line.

Please keep a copy of your completed expense claim form and any supporting documents / receipts.

Your travel will be reimbursed ONLY up to the amount you were allotted (as indicated in your invitation). This allotment is to include all modes of transportation and all travel-associated costs (i.e. plane, train, automobile, parking, taxis and travel agent fees).

Expenses will be reimbursed only if you submit a properly completed travel expense claim form which must be accompanied by original documents. Please send to NCIC CTG Operations within 15 working days after the 2012 NCIC CTG Annual Spring Meeting and no later than 30 June 2012.

If you have any questions, please contact:

Anne Biggar, Meetings and Committees Coordinator
abiggar@ctg.queensu.ca
Tel: 613-533-6000 x 77724